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A. Document Preparation and submission
Indian
Customs EDI System can accepts the documents from the
trading partners in the Electronic Format. The documents
can be prepared and submitted using either the Electronic
Data Interchange or Service Centre. The
Importers/Exporters and Custom House agents can use the
Graphical User Interface based package “Remote EDI
System” implemented using Visual Basic/Oracle 8
from their offices to create the documents in the desired
format and then transmitting them over the Internet using
the secure server of NIC for submission at customs house
for further processing.
The document received over the Internet at Custom house is
then loaded to the ICES after the proper validation
checks.
Importers/Exporters and CHA’s who do not have access to Internet can get their
documents electronically prepared and submitted for
further processing at the Service Centre. The Service
Centre module of NIC running on powerful Sun machine under Oracle 7.0 allows entry of data,
modifications and submission.
The data entered through
EDI or Service Centre gets validated before their storage
into ICES. If errors are found, the same are reported to
the Importer/Exporter/CHA through EDI or at the Service
Centre.
B.
Indian Customs EDI System
Documents
once entered and submitted are then reviewed by different
officers of the Custom House at various stages of
processing and final clearance is accorded on the computer
system after all the formalities are over for physical
examination of the goods at the Sheds. ICES keeps track of
the officers who have handled the documents at various
stages of processing. The trail of the processing cycle is
available to superior officers at any time. The CHA, in
turn, can enquire about the status of his documents from
his own system. He can view any memo or objections on his
documents as they are posted in the system.
Indian
Customs EDI System : Imports
The
Bill of Entry is to be filed through the Service Center by
the Importer/CHA, who has to submit the signed declaration
in a prescribed format along with copy of Invoice and
Packing List if filed through Service Centre. The document
can also be filed through the Remote EDI System.
After the data entry at the service center, a "Check
List" is generated which is to be verified by the
Importer/CHA and corrected in case any error is detected
and the signed "Check List" is to be submitted
in the Service Center. In case of RES, the system
validates the data and if errors are found, a message is
sent back to the party. If the data passes the check,
system accepts the data and an acknowledgment is sent to
the Importer/CHA.
The
Bill of Entry then appears in the screen of the respective
Group Appraiser. The Group Appraiser then assesses the
Bill of Entry on the system and marks it to the Audit
Appraiser. After the Audit is complete, the Bill of Entry
appears in the screen of the concerned Group Assistant
Commissioner. After the assessment is approved by the
Asstt. Commissioner concerned, TR-6 is printed at the
Service Center for payment of duty. The Examination Order
is also printed along with the TR-6 Challan.
If
the Appraiser does not agree with the importer regarding
tariff classification / notification / declared value
etc., he can raise a query in this regard. The
Importer/CHA has to enquire at the Service Center whether
there is any query in respect of their Bill of Entry and
should reply to the same through the Service Center if
there is any.
The
duty is to be paid through the designated bank.
After
payment of the Duty, the Bank enters the same into the
system at a terminal at their end. Then the Bill of Entry
appears on the screen of the Appraiser (Docks). The
Importer/CHA should present a copy of the B/E alongwith
duty paid challan and other documents including invoice,
packing list etc. at the time of examination of the goods.
The
Shed Appraiser shall examine the goods and enter the
examination report in the system. After the examination of
the goods is complete, the Appraiser (Docks) would give
the "Out of Charge" order on the system.
Thereafter, the system will print two copies of B/E for
the importer and the Exchange Control Copies.
In
case of any discrepancy found in the docks with respect to
the goods, the same is reported to the respective Group
through the system with the comments of the Dock Officers.
On the basis of the examination report and the comments of
the dock officers, the Group may revise the assessment or
may raise a query.
Indian
Customs EDI System : Exporters (ICES/E)
Before
filing any Export Shipping Bill, all exporters and CHAs
are required to register with the Customs EDI System their
IEC Code No., CHA Licence No. and Authorised Dealer Code
No. of the Bank through which export proceeds are to be
realised.
Those
intending to file the Shipping Bill will have to present
at the Service Center a declaration in the prescribed
format signed by the exporter or his authorised CHA
alongwith the copy of Invoice and Packing List.
After the data entry at the service center has been done,
a "Check List" will be generated and handed over
to the CHA/Exporter who should verify the correctness of
the data entered. If any error/mistake is detected by the
CHA/Exporter in the data, they should inform the Service
Center operators who will make the corresponding
correction in the data accordingly.
After the correct data has been entered into the system,
the Shipping Bills shall be processed automatically by the
System on the basis of the declaration made by the
Exporters. However, the following categories of Shipping
Bill are assessed by the Assistant Commissioner (Export):
(a) Shipping Bills where the FOB value is more than Rs. 10
Lakhs.
(b) Shipping Bills relating to free trade samples whose
value is more than Rs.20,000/-
(c)
Drawback Shipping Bills where drawback amount is more than
Rs. 1 Lakh.
The status of the Shipping Bill can be checked by the
Exporter/CHA at the Service Center. They should also check
whether any query has been raised in respect of their
Shipping Bill. In case of any query, they should file a
reply to the query through the Service Center.
During
examination of the goods at the docks, the CHA/Exporter
has to present the Check List alongwith all original
documents such as Invoice, Packing List etc. to the
Customs Officer. "Let Export" order will be
given by the Appraiser if everything is found to be in
order after examination of the goods and scrutiny of the
documents.
After
the "Let Export" order is given, the printout of
the Shipping Bill is generated. The examination report
printed on the Shipping Bill is to be signed by the
Appraiser, Examiner as well as the CHA/Exporter. The name
and Licence No. of the CHA should be clearly mentioned
below his signature.
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